Area 53 Correctional Facilities Committee

• Shall chair committee meetings, including meetings of the CFC Steering Committee

• Provide written reports of the committee’s activity at the Area 53 Quarterly Assemblies, request funds, and complete the online committee report.

• Act as the administrative officer of Area 53 CFC

• Act to ensure Area 53 CFC functions in accordance with AA’s Twelve Traditions and serves the purpose for which it was established

• Serve as Workshop Committee Chair

• Shall assume the duties of the chairperson in his/her absence, as well as assist the chairperson

• Maintain CFC displays and ensure that the display is set up at workshops, assemblies and other activities when it is requested

• Shall make weekly “literature donation” pick-ups at the P.O. Box, as well as receive and record contributions from AA groups and individuals and provide receipts for contributions when requested

• Maintain a checking account for the Committee with at least two signatories (the Committee Treasurer and Alternate Treasurer or another elected officer)

• Provide a written financial report at each quarterly meeting of Area 53 CFC

• Maintain a year to date financial summary report and present at the end of each calendar year

• Make all disbursements by check and maintain accurate records

• Shall assume the duties of the Treasurer in his/her absence, as well as assist with treasurer duties

• Serve as the Treasurer of Area 53 Correctional Facilities Workshop

• Shall record, and make available to the members, all minutes of CFC and Steering Committee meetings at or before the next meeting

• Coordinate notification of steering committees to CFC officers and notify all contacts (officers, GIR’s, Outside Sponsor’s, etc) of upcoming Quarterly Meetings

• Cooperate with the Area 53 Webmaster(s) in the maintenance, update and creation of the CFC website

• Provide technical assistance for correspondence and temporary contact programs

• Shall assume the duties of the Recording Secretary in his/her absence, as well as assist the recording secretary in his/her duties

• Ensure all print documents are kept up-to-date and available on CFC website

• Maintain a master list of all current committee members contact information

• Maintain custody of all current documents and transfer those documents to online archives

• Perform general updating (calendar, announcements, etc.) of CFC website

• Shall maintain an inventory of CFC literature and request funds for literature purchases

• Ensure Literature Request forms are available to outside sponsors

• Ensure that all Area 53 CFC Literature is stamped with the Committee’s P.O. Box number

• Ensure that literature is being used responsibly, and that available literature is distributed evenly among those groups requesting literature

• Provide a written Literature Distribution Report to the Committee at each quarterly

• Ensure donations of any hardback literature or grapevines are made available to institutions

• Provide display of literature for CFC Quarterly meetings and workshop

• Shall assume the duties of the Literature Chairperson in his/her absence, as well as assisting the literature chairperson in his/her duties

• Shall prepare Introductory GIR Packets and coordinate activities to ensure that each new GIR receives this information

• Shall prepare Introductory Outside Sponsor Packets and coordinate activities to ensure that each new outside sponsor receives this information

• Shall make weekly, “correspondence mail” pick-ups at our P.O. Box 1201

• Shall administer the Area 53 Correspondence Program including maintaining a current database of all correspondents

• Provide a written Correspondence Activity Report to the Committee at each meeting

• Shall assume the duties of the Corresponding Secretary in his/her absence, as well as assisting the Corresponding Secretary and his/her duties

• Shall make weekly, “prerelease mail” pick-ups at our P.O. Box 1201, which is located at the main

        post office and distribute its content appropriately

• Shall administer the Area 53 “Prerelease” Program including maintaining a current list or data base of all temporary contacts

• Provide a written Prerelease Activity Report to the Committee at each meeting

• Shall assume the duties of the Pre release Representative in his/her absence, as well as assisting the Pre release Representative and his/her duties

• Shall become the contact person between Area 53 CFC and The State of Ohio Department Rehabilitation and Corrections as well as the facilities they operate.  (shall cooperate with facilities, but not be affiliated with)

• Shall assist to further enhance the fellowship of Alcoholics Anonymous “behind the walls” by maintaining a list of Outside Sponsors supporting AA meetings within state facilities, record this information on the CFC master contact list, and report any vacancies to Area 53 CFC.

• Shall coordinate Area 53 CFC participation in Reentry Resource Fairs at the facilities within Area 53 operated by ODRC

• Shall attend and/or present information at correctional workshops, conferences, and reentry fairs

• Provide a written Liaison Activity Report to the Committee at each quarterly meeting

• Shall serve as a member of the Annual CFC Workshop planning committee. 

• Shall assume the duties of the Liaison Person in his/her absence, as well as assisting the Liaison Person in his/her duties

• Shall become the contact person between Area 53 CFC and the various county and regional jails as well as community based correctional and transitional facilities operated within Area 53. (shall cooperate with facilities, but not be affiliated with)

• Shall assist to further enhance the fellowship of Alcoholics Anonymous “behind the walls” by maintaining a list of Outside Sponsors supporting AA meetings within the above listed facilities, record this information on the CFC master contact list, and report any vacancies to Area 53 CFC.